Spring Pickup April 10, 2017 – MORE INFORMATION

FUND ACCOUNTING

The Township uses fund accounting to maintain its financial records. Each fund serves as an accounting entity with a self balancing set of accounts that are used to segregate resources that are restricted for a specific use. We currently maintain 23 Funds. Four of our major funds include the General Fund, Road & Bridge Fund, Police Fund and Fire Fund.

The General Fund is used to account for all financial resources other than what is restricted to be accounted for in another fund. The General Fund is the only fund that can be used for any purpose provided that expenses and transfers are followed according to the laws prescribed by the State of Ohio. Unlike the other three major funds, property tax revenue represents about 27% of the estimated revenue to be received for this fund. Other sources of revenue include cable franchise fees, inheritance/estate taxes and intergovernmental funding that is allocated from the State of Ohio and Lucas County for operational uses. There are fees and misc revenue that are receipted into the General Fund but they are minimal and vary from year to year.


The Road and Bridge Fund is used to account for the resources that are restricted  for the purpose of construction, repair and maintenance of roads, storm sewers and ditches located within the township as well as the operational expenses of this department. Property taxes represent 96% of the estimated revenue to be received for this fund. There are fees and misc revenue that are receipted into the Road & Bridge Fund but they are minimal and vary from year to year. The Road Department has access to other revenue sources that can be used for specific purposes such as to repair, maintain and construct the roadways; this revenue is accounted for in three separate funds; The Motor Vehicle License Tax Fund, The Gasoline Tax Fund and The Permissive Motor Vehicle License Tax Fund. Operational expenses are not allowed to be expended from these funds. The motor vehicle license tax and permissive motor vehicle license tax revenue are derived from various fees imposed by the state upon owners of motor vehicles. The revenue received from these fees are collected and credited to the state’s auto registration distribution fund. The state creates an account for each county and district of registration, including townships from which various defined percentages are distributed to the local governments based on the percentage of the total number of miles of road that are located within their jurisdiction, which they maintain. The proceeds from both taxes must be used for highways, roads, streets and bridges. The proceeds from the gasoline tax are received from the County. Currently there is a twenty-eight cent per gallon tax on motor vehicle fuel. The twenty-eight cents is derived from five different levies that have been enacted over the years. Townships receive 1.9 cents or 6.8% of these proceeds. Distributions are made from the Ohio Department of Taxation to the County. The county then pays the townships according to the number of miles of roadway in each jurisdiction. These proceeds are restricted by the Ohio Constitution and state law and can only be used to construct, repair and maintain public roads as well.


The Police fund is used to account for resources that are restricted for the purpose of law enforcement and public safety related expenses. Property taxes represent 97% of the estimated revenue to be collected for this fund. Other sources of revenue include intergovernmental funding that is allocated from the State of Ohio and Lucas County for operational uses. There are fees and misc revenue that are receipted into the Police Fund but they are minimal and vary from year to year. The Police Department also has access to four other funds in which they receive revenue that can be used to purchase items such as equipment and supplies. One fund is used to account for grants and donations: this revenue is used for various expenses such as reimbursement to the department for salaries of DARE Officers, it enables them to purchase educational items for DARE, Safety Township and the Safety Belt Program that are taught in our elementary and junior high schools. The other three funds consist of the Drug Law Enforcement Fund, the Law Enforcement Trust Fund and the Federal Law Enforcement Trust Fund. Revenue received in these funds are not used for operational expenses, the allowable uses are restricted by state or federal law. The revenue received in the Drug Law Enforcement Fund comes from a percentage of drug related fines collected from cases that are heard in the Sylvania Municipal Court. The revenue received in the Law Enforcement Trust and the Federal Law Enforcement Funds are based on a percentage of proceeds from seized and forfeited property that were acquired in drug related arrests that are heard in state or federal court. The township receives this money because we have officers that are assigned to a special task force outside of our jurisdiction.


The Fire Fund is used to account for resources that are restricted for the purpose Fire protection and emergency services. Property taxes represent 86% of the estimated revenue to be collected for this fund. Other sources of revenue include intergovernmental funding that is allocated from the State of Ohio and Lucas County for operational uses. There are fees and misc revenue that are receipted into the Fire Fund but they are minimal and vary from year to year. The only other source of funding available to the Fire Department is their grants and donations which are accounted for in a separate fund. This revenue is used for various expenses such as tools, equipment, medical supplies and enables them to purchase awareness and educational items for various fire safety programs that are taught in our elementary and junior high schools and throughout our community. The allowable uses for the grants are restricted by state and federal laws.

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